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50+ Best and Simple Tips for Your Wedding Welcome Table

50+ Best and Simple Tips for Your Wedding Welcome Table
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How to set up your wedding welcome table? In this blog post, you will find tips on how to set us your wedding welcome table.

Wedding Welcome Table with Wine

Are wedding welcome tables and wedding gift tables the same thing?

Welcome tables and wedding gift tables are not the same thing.

Wedding welcome tables are typically set up near the entrance of the wedding venue to greet guests as they arrive.

It often includes items such as a wedding guest book, seating chart, place cards, and any other information or items that the couple wants to provide to their guests upon arrival. It serves as a central point for guests to find important details about the wedding and to feel welcomed.

On the other hand, a bride’s wedding gift table is where guests can place their gifts for the couple. It is usually set up near the reception area and is designated for guests to leave their presents.

The bride’s gift table may be decorated with a card box or a sign asking guests to place their gifts there. It is a convenient and organized way for guests to contribute their well-wishes and presents for the couple.

While both tables serve different purposes as wedding favors, they can complement each other in creating a warm and inviting atmosphere for guests at the ceremony or a wedding celebration.

What do you put on a wedding welcome table?

Wedding flowers arrangement

On a wedding welcome table, there are various items you can include to create a warm and inviting atmosphere for your guests.

Here are some other wedding welcome tables and gift table ideas:

  1. Guest book: Provide a beautifully decorated guest book for guests to sign and leave well wishes for the couple.

  2. Seating chart: Arrange a seating chart or escort cards to guide guests to their assigned seats.

  3. Welcome sign: Decorate the table with a personalized welcome sign that greets guests as they enter the venue.

  4. Programs or order of events: Display programs or a schedule of events so guests know what to expect throughout the day.

  5. Gift or card box: If you prefer to have a separate area for gifts and cards, include a designated box or container.

  6. Small favors or treats: Consider adding small tokens of appreciation or sweet treats for guests to enjoy as they arrive.

  7. Photos: Include framed photos of the couple or engagement pictures to add a personal touch.

  8. Flowers or decorations: Arrange floral arrangements, candles, or other decorative elements to enhance the aesthetics of the table.

  9. Information cards: Provide additional information such as directions to the venue, nearby accommodations, or any special instructions for guests.

Remember, the items you choose to include on the wedding welcome table should reflect your own ideas, personal style, and preferences. It’s an opportunity to showcase your creativity and set the tone for the celebration.

head table flower center pieces


Wedding Guest Book with Photos

Rustic Guest Book

Incorporating photographs into your wedding guest book is a fun and wonderful way to create a personalized keepsake that captures memories from your special day.

Here’s how you can create a wedding guest book with photos:

  1. Select a Photo Guest Book: Look for a guest book that has space to include pictures. You can choose a traditional bound photo album or opt for a customized guest book specifically designed for incorporating snapshots.

  2. Choose Meaningful Photos: Gather a collection of meaningful images that represent your relationship, engagement, and important moments leading up to the wedding. Include images of you as a couple, memorable vacations, or significant milestones.

  3. Print and Arrange the Photographs: Print the selected photos in a size that fits comfortably within the guest book. You can print them yourself or use a professional printing service. Arrange everything in chronological order or based on themes, such as seasons or locations.

  4. Designate Space for Guests: Leave blank spaces alongside or below each photo for guests to write their messages, well-wishes, or share their favorite memories. You can use sticky notes, small cards, or leave space directly on the page depending on the design of your guest book.

  5. Provide Writing Utensils: Place pens, markers, or metallic markers near the guest book so that guests can easily write their messages next to the snapshots. Ensure that the writing tools won’t smudge or damage the photos.

  6. Encourage Creativity: Consider including prompts or questions near each photo to inspire guests’ messages. For example, you can ask them to share their favorite memory of you as a couple or give marriage advice.

  7. Display the Guest Book: Set up a designated table or area at your wedding venue where guests can easily access and contribute to the guest book. Make sure to provide clear instructions on how to fill it out.

  8. Enjoy the Memories: After the wedding, you’ll have a beautiful guest book filled with photos and heartfelt messages from your loved ones. Take the time to read through and relish in the memories captured within.

Seating Chart Display

Seating Chart

When it comes to displaying your seating chart at your wedding, there are various creative ways to make it visually appealing and easy for guests to find their assigned seats.

Here are a few ideas:

  1. Elegant Frames: Place the seating chart in beautifully designed frames that match your wedding color palette. Arrange multiple frames on a table or hang them on a decorative board for an organized and sophisticated look.

  2. Mirror or Chalkboard: Use a large mirror or chalkboard as the backdrop. Write or draw the table assignments in elegant calligraphy or artistic font. This creates a unique and stylish presentation that can easily catch your guests’ attention.

  3. Escort Cards with a Twist: Instead of a traditional one, opt for individual escort cards that guests can take to find their tables. Arrange the escort cards in a creative way, such as attaching them to a wall or hanging them from a simple tree. This interactive display adds a touch of whimsy to your seating arrangements.

  4. Vintage Luggage Tags: For a rustic or vintage-themed wedding, consider using antique luggage tags or key-shaped cards for your seating chart. Hang them from vintage suitcases or attach them to strings for a charming and nostalgic effect.

  5. Floral Details: Incorporate fresh flowers or greenery. Arrange the table assignments on a floral wreath, garland, or a potted plant for a natural and romantic touch.

  6. Window Pane: Repurpose an old window pane by writing the table assignments on the glass panes. Hang it on a wall or prop it up on an easel for a vintage-inspired setup.

  7. Digital Displays: If you prefer a more modern approach, consider using digital screens or monitors to showcase your seating chart. Create a slideshow or interactive display that allows guests to search for their names effortlessly.

Welcome Sign

Welcome sign find your place


Creating a welcoming atmosphere for your wedding starts right at the entrance, and a wedding welcome sign is the perfect way to set the tone for your special day.

Here are some ideas for designing a beautiful wedding welcome sign:

  1. Choose a Signage Style: Decide on the style that best matches your wedding’s overall aesthetic. Options include rustic wooden signs, elegant chalkboard signs, modern acrylic signs, or vintage-inspired frames. Select a material and design that complements your wedding décor.

  2. Personalize with Your Names and Wedding Date: Feature your names and wedding date prominently on the welcome sign. This helps guests know they’re in the right place and adds a personalized touch to the sign.

  3. Incorporate Floral Elements: Add a touch of romance and nature by including floral elements on your welcome sign. You can use fresh flowers, greenery, or floral illustrations to frame the text or adorn the corners of the sign.

  4. Use Calligraphy or Elegant Fonts: Choose a stylish and legible font to present the wedding details on the sign. If you want an elegant touch, consider hiring a calligrapher or using calligraphy-style fonts for a more refined look.

  5. Include Important Information: Along with your name and wedding date, include essential details such as the ceremony start time, venue name, and any additional directions or instructions for guests to follow. This ensures that everyone is well-informed and knows what to expect.

  6. Consider Adding a Quote or Welcome Message: To make your welcome sign even more inviting, consider including a heartfelt quote or warm welcome message. This adds a personal touch and sets a positive tone for your guests as they arrive.

  7. Enhance with Decorative Elements: Add decorative elements such as ribbons, bows, or hanging ornaments to enhance the visual appeal of the sign. This can tie in with your wedding colors.

  8. Display the Sign at the Entrance: Find a prominent place near the door of your wedding venue to set up the welcome sign. Ensure it is easily visible and well-lit so that guests can easily locate it upon their arrival.

Remember, the wedding welcome sign is one of the first things your guests will see on the wedding day, so make sure it reflects your style and creates a warm and inviting atmosphere as they enter your special day.

Programs or Order of Events

Wedding Welcome Table

Planning the order of events for a wedding is crucial to ensure a smooth and enjoyable experience for everyone involved.

Here is an idea of a typical program or order of events:

  1. Cocktail Hour:

    • As guests arrive, provide them with beverages and light refreshments during the cocktail hour.

  2. Grand Entrance:

    • The MC or DJ announces the arrival of the bridal party and the newlywed couple.

    • Each couple in the bridal party is introduced with their names and may have a special entrance or dance.

  3. Welcome and Speeches:

    • The host or MC welcomes all the guests and thanks them for attending.

    • Toasts and speeches may follow, including those from the parents of the bride and groom, maid of honor, best man, or any other designated speakers.

    • It’s important to keep speeches concise and engaging to maintain the flow of the event.

  4. Dinner Service:

    • Guests are seated, and the main course is served.

    • Depending on the setup, it can be a plated dinner or a buffet-style meal.

    • Background music or live entertainment can enhance the dining experience.

  5. Special Dances:

    • The first dance: The newlywed couple takes the spotlight and dances together for their first dance as a married couple.

    • Father-daughter dance: The bride dances with her father.

    • Mother-son dance: The groom dances with his mother.

    • Other special dances, like the anniversary dance or a dance for grandparents, can also be included.

  6. Open Dance Floor:

    • After the special dances, invite all guests to join in on the dance floor.

    • The DJ or live band plays a selection of music to keep the party going.

    • Consider incorporating different genres of music to cater to various tastes and preferences.

  7. Cake Cutting:

    • The newlyweds cut their wedding cake together, symbolizing their first act as a married couple.

    • Guests may gather around or watch from their seats as this moment is captured by photographers or videographers.

  8. Bouquet and Garter Toss:

    • The bouquet toss: The bride tosses her bouquet to a group of unmarried women.

    • The garter toss: The groom removes the garter from his bride’s leg and tosses it to a group of unmarried men.

    • These traditions are often accompanied by lively music and create fun and memorable moments.

  9. Late-Night Snacks or Desserts:

    • Offer a late-night snack or dessert option to keep guests energized and satisfied.

    • This can include a dessert bar, food stations, or even a food truck.

  10. Farewell and Exit:

    • As the reception comes to an end, the MC announces the farewell and thanks the guests for attending.

    • The newlyweds can have a special exit, such as a sparkler send-off or a classic getaway car.

Gift or card box:

Wedding Gifts add that to your bridesmaid checklist

When setting up a wedding reception, it is common to have a gift or card box on the welcome table. This provides a designated spot for guests to leave their gifts or cards for the newlyweds. Here are some ideas and options for incorporating a gift table or card box:

  1. Acrylic Card Box: An acrylic card box can be a modern and sleek choice. It allows guests to see the cards inside while keeping them secure.

  2. Decorative Card Boxes: Consider using decorative card boxes that match the style of your wedding. You can find various designs and materials to complement your overall decor.

  3. Personalized Card Boxes: Add a special touch by customizing your card box with your names, wedding date, or monogram. This creates a personalized keepsake that you can cherish long after the wedding.

  4. Vintage Suitcase or Chest: If you’re going for a vintage or rustic theme, repurposing a vintage suitcase or chest as a card box can add charm.

  5. DIY Options: Get creative and make your own card box using materials like wooden crates, fabric-covered boxes, or even repurposed items that hold sentimental value.

Remember to place the gift or card box in a visible and easily accessible location on the welcome table. You can also add signage or a small note to guide guests on where to place their gifts or cards. Additionally, consider providing an attendant or designated person to ensure the security and organization of collecting gifts on the gift or card table throughout the big day.

Small Favors or Treats

Wedding Favours

Including small favors or treats on the welcome wedding table is a thoughtful gesture that adds a special touch to your guests’ arrival.

Here are some ideas for small wedding favors collect cards or treats:

  1. Personalized Miniature Champagne Bottles: Provide mini champagne bottles with personalized labels or tags that include the couple’s names and wedding dates. Guests can enjoy a celebratory drink or take them home as a memento.

  2. Customized Wedding Favor Bags: Fill small fabric or paper bags with treats like candies, chocolates, or cookies. Attach a personalized thank-you note or label to each bag.

  3. Succulents or Mini-Potted Plants: Give each guest a small succulent or mini-potted plant as a favor. These green gifts not only add beauty to the table but also serve as a lasting reminder of your special day.

  4. Customized Matches or Candles: Offer personalized matchboxes or candles with your names and wedding date. Guests can use them later or enjoy their pleasant scent.

  5. Personalized Keychains or Bottle Openers: Provide small keychains or bottle openers engraved with your initials or wedding date. These practical favors can be used by guests long after the wedding.

  6. Individual Macarons or Truffles: Arrange individual macarons or truffles in small boxes or decorative packaging. These sweet treats are sure to delight your guests’ taste buds.

  7. Customized Hand Sanitizers: In light of health and safety concerns, consider providing customized hand sanitizers with labels featuring your names or wedding monogram. It’s a practical favor that guests can use and appreciate.

Photos of the Wedding Couple

Just engaged bride-to-be showing off her ring
  1. Photo Collage: Create a beautiful collage featuring the wedding couple. You can print and arrange them in a stylish frame or on a decorative board.

  2. Framed Photos: Select a few favorite ones and place them in elegant frames. Set these frames on the welcome table.

  3. Digital Photo Frame: Use a digital photo frame to showcase a slideshow of images featuring the wedding couple. This adds a dynamic and interactive element.

  4. Polaroid Display: Set up a vintage-inspired Polaroid layout

    with instant photos of the wedding couple. Guests can enjoy flipping through the pictures and leaving

    sweet messages on the Polaroid prints.

  5. Hanging Photos: Use clothespins or decorative clips to hang photographs of the wedding couple on a string or twine. You can create a charming and whimsical arrangement that adds a unique touch.

Flowers and Decorations

Beautiful bouquet for the bridal shower checklist


When it comes to flowers and decorations for your wedding welcome table, there are numerous options to choose from. Here are some ideas to inspire you:

  1. Floral Centerpieces: Create beautiful floral centerpieces using your favorite blooms. You can opt for a single large arrangement or a cluster of smaller vases filled with blooms that match your wedding theme and color scheme.

  2. Greenery Accents: Incorporate greenery to add a natural and organic touch. Use eucalyptus, ferns, or ivy to create garlands, wreaths, or simply place them as accents around the table.

  3. Personalized Welcome Sign: Create a personalized welcome sign that greets your guests and sets the tone for your wedding. Decorate the sign with floral accents, greenery, or other decorative elements to make it more eye-catching.

  4. Lanterns or Candles: Add a romantic ambiance to your welcome table by incorporating lanterns or candles. They can be placed around the table or used as centerpieces, providing a warm and inviting atmosphere.

  5. Table Runner or Linens: Choose a table runner or linens that complement your wedding colors. Consider incorporating floral patterns, lace, or textured fabrics to enhance the overall look of the table.

  6. Decorative Accents: Include decorative accents such as ribbons, bows, crystals, or small trinkets that match your wedding style. These little details can elevate the visual appeal.

Information Cards for your Guests

Guest Book

Including information cards for your wedding guests on the welcome table is a helpful way to provide the essential list and make their experience more seamless.

Here are some ideas of what to include on the welcome tables and weddings information cards:

  1. Wedding Schedule: Outline the timeline of events for the day, including the ceremony start time, cocktail hour, dinner, and reception. This helps guests know when and where they should be throughout the day.

  2. Venue Information: Provide details about the wedding venue(s), including addresses, parking instructions, and any specific instructions for accessing or navigating the location.

  3. Accommodation Options: If you have reserved a block of hotel rooms for your guests or recommend nearby accommodations, list the hotel names, addresses, contact information, and any booking codes they might need.

  4. Transportation Info: If you are providing transportation to and from the venue or have arranged shuttles, include the pickup/drop-off times, locations, and any other relevant information.

Make sure to design the information cards in a visually appealing and easily readable format. You can incorporate your wedding colors to make them cohesive with your overall aesthetic.

Printing and including these cards in your wedding invitations or placing them on the front room welcome table ensures that your guests have all the necessary details at their fingertips.


In Conclusion

Creating a beautiful and welcoming welcome table sets the tone for your special day and leaves a lasting impression on your guests.

Wedding Favours Cookies

By carefully selecting flowers and decorations that match your wedding theme and color scheme, you can create a visually stunning effect that immediately captures everyone’s attention. Incorporating personalized elements such as a welcome sign or custom decor adds a touch of uniqueness and creates a warm atmosphere.

Your welcome table is a visual invitation. Remember to consider practical elements too, such as providing information cards with essential touches for your guests to navigate the event seamlessly.

By putting thought, money and care into the design decor for your wedding welcome table, you can create a memorable and inviting space that sets the stage for a truly magical celebration.