Looking for a Bridal Shower Planning Checklist to throw the perfect bridal shower? The Ultimate Bridal Shower Planning Checklist will help you to make your bridal shower an unforgettable event.
Bridal showers are an integral part of family and friends’ celebrations preseeding the wedding. Are you a maid of honor, or the best friend of the bride-to-be, planning this special event? We are here to help.
From invitations to decor to games and activities, the ultimate bridal shower checklist has you covered with everything you need.
Make your bridal shower an unforgettable occasion.
We have even added a sample bridal shower timeline.
So grab a pen and paper, perhaps your favorite beverage too, and let’s get planning!
Decide on a Bridal Shower Budget
At the onset of your bridal shower planning process, first, you need to set up a reasonable budget.
Talk to the members of your bridal party and see what is a reasonable budget for everyone. This will help you determine what kind of venue, food, and decorations you can afford, as well as how many bridal showers and guests you can invite.
To set a budget, consider the bride’s preferences and your own financial situation. Be sure to leave some wiggle room for unexpected expenses.
Once you have a budget in mind, stick to it as closely as possible. Get creative with DIY decor and affordable catering options to make the most of your funds.
Set the date and time
The next step in planning a bridal shower is to set the date and time. Consider the bride’s availability, as well as the schedules of her close family members and friends who will be attending.
Typically, most bridal showers are held a few months before the actual wedding itself, on a weekend day or weekday evening that works for everyone.
Be sure to send out save-the-date notices at least six weeks in advance, and formal invitations a few weeks after that.
This will give guests plenty of time to make arrangements to attend, and ensure that the bride has a full house for her special day.
Pick a Bridal Shower Theme
Choosing a theme for the bridal shower can add an extra touch of fun and personality to the event.
The theme can be based on the bride’s interests, hobbies, or wedding colors. Some popular themes include garden parties, tea parties, a spa day, or beach bashes.
Once you’ve chosen a theme, you can coordinate the invitations party favors, decorations, food, and activities around it. For example, a garden party might feature floral centerpieces, outdoor games, and a menu of light and fresh dishes.
A spa day could include DIY face masks, hand massages, and healthy snacks. Whatever the theme, make sure it reflects the bride’s style and personality, and adds a special touch to the celebration.
Choose And Book a Venue
As the event planner, one of the most important tasks is to choose and book the perfect bridal shower venue. The key is to identify key factors such as the type of event, location of guests, number of attendees, budget, and any specific needs or requirements.
Once you have a clear understanding of what you’re looking for, conduct thorough research on suitable venues that match your criteria.
Consider various options such as hotels, event spaces, community halls, etc.
Make sure to compare their pricing, amenities, and services.
After narrowing down your options, conducting an on-site visit is crucial to ensure that the venue meets your expectations.
Pay attention to details such as the layout, lighting, parking, and any necessary equipment or technology that may be required.
Meet with the venue coordinator to discuss your needs and preferences, and to clarify any questions or concerns you may have.
Confirm the booking arrangements. Ensure that all parties involved are on the same page regarding the terms and conditions of the rental.
Create a Bridal Shower Guest List
As a bridal shower planner, creating a detailed guest list for a bridal shower is an essential task. To begin, discuss with the bride-to-be her preferred number of guests and any particular individuals she would like to invite.
Consider factors such as the venue size, the bridal shower theme, and the bridal shower gifts budget to-do list too.
Once you have the key details sorted, start inviting the guests via e-mail, social media, or other preferred communication channels.
Be sure to include the date, time, dress code, and any other relevant details.
It’s important to obtain their RSVPs to keep track of the expected number of attendees.
When creating the guest list for this specific bridal shower, consider the venue capacity and any restrictions that may apply.
Make sure to include the bride’s closest family and friends, as well as anyone else she would like to celebrate with.
Remember to be mindful of the budget and try to strike a balance between inviting everyone the bride wants and keeping the guest list manageable.
Overall, creating a detailed and organized bridal shower guest list will help ensure a successful and enjoyable bridal shower for all involved.
Select, Purchase, and Distribute Invitations
As an event planner, one of the most important tasks is to select, purchase, and mail invitations to ensure that guests are aware of the event details. It is perfectly acceptable to create and send out e-mail invitations.
To begin, consider the overall theme and style of the wedding party bridal shower when selecting invitations.
There are many options available. You can opt for pre-designed invitations from stationery stores or custom invitations created by a graphic designer.
Alternatively, you can use an online platform to create a digital invitation.
Be sure to order extra invitations. There might be last-minute additions to the party. Plans change, and invitations can be lost in the mail. Think of great invitation wording.
When mailing the bridal shower invitations, consider sending them out with advance notice at least six weeks prior to the bridal shower date to allow guests enough time to make arrangements to attend.
Be sure to include a self-addressed and stamped RSVP card to make it easy for guests to respond.
Overall, selecting, purchasing, and mailing out bridal shower guests’ invitations requires attention to detail and planning ahead.
Ensure that guests receive beautiful, informative invitations and that the bride-to-be enjoys a memorable and well-attended bridal shower. For tips on wording your invitations check out one of our posts on the topic.
The Ultimate Bridal Shower Planning Checklist: 2-3 Months Before the Event
Here’s a bridal shower checklist of things to do 2-3 months before the event:
- Choose a date: Decide on a date that works for the bride-to-be and her guests.
- Create a guest list: Work with the bride-to-be to create a guest list and gather contact information for each guest.
- Choose a theme: Decide on a theme for the bridal shower, such as “brunch and bubbly” or “garden party”.
- Select a venue: Choose a venue that fits the theme and can accommodate the number of guests attending.
- Send out invitations: Send out invitations to guests with all the necessary details, including the date, time, location, and RSVP information.
- Plan the menu: Decide on the types of food and drinks you will serve and create a menu. Consider any dietary restrictions or preferences.
- Order decorations and favors: Order any decorations or favors that fit with the theme.
- Plan activities: Decide on any games or activities.
- Create a timeline: Create a timeline of when certain tasks need to be completed leading up to the bridal shower, such as ordering food or finalizing the guest list.
- Book vendors: If necessary, book any vendors, such as a caterer or rental company, and confirm the details of their services.
The Ultimate Bridal Shower Planning Checklist: 1 Month Before the Event
- Confirm RSVPs: Follow up with guests who have not yet RSVPed and confirm the final guest count.
- Finalize the menu: Make any necessary adjustments to the menu based on the final guest count and dietary restrictions.
- Order the cake: If a cake is being served, order it from a bakery or make arrangements to bake it yourself.
- Purchase decorations and favors: Buy any remaining decorations and favors needed for the bridal shower. Also, think about the bridal shower favors. Do they need to be ordered ahead of time?
- Plan table settings: Determine the layout of the tables and plan the place settings, including plates, silverware, and glassware.
- Send reminders: Send a reminder to guests with the event details, including the date, time, location, and dress code.
- Purchase prizes for games: If games are being played, purchase prizes for the winners.
- Confirm vendor arrangements: Confirm the arrangements with any vendors, such as the caterer or rental company.
- Prepare a music playlist: Create a music playlist that fits with the theme of the bridal shower.
- Delegate tasks: Assign specific tasks to friends or family members to help with setup, cleanup, or other tasks.
1 Week Before the Event
- Confirm final details: Confirm all final details with the venue and vendors, including the guest count, menu, delivery times, and setup.
- Prepare decorations: Set up any decorations that can be done ahead of time, such as table centerpieces or balloons.
- Purchase last-minute items: Purchase any last-minute items needed for the bridal shower, such as extra plates or napkins.
- Clean the venue: Clean the venue where the bridal shower will be held, including any rented items like tables and chairs.
- Confirm tasks with helpers: Confirm the tasks that you have assigned to friends or family members and make sure everyone knows what they need to do.
- Finalize the music playlist: Make any final adjustments to the music playlist based on the theme of the bridal shower.
- Prepare games and activities: Prepare any games or activities that you are planning to play during the bridal shower.
- Go over timeline: Go over the timeline for the day of the bridal shower, including guests’ arrival times, when food will be served, and when games or activities will take place. Will there be a bridal shower cake? Make sure it is ordered.
- Check the weather forecast: Check the weather forecast and make any necessary adjustments to the event plan, such as moving an outdoor event inside.
- Relax and enjoy: Take some time to relax and enjoy the final days leading up to the bridal shower. Everything is planned and ready to go!
The Ultimate Bridal Shower Planning Checklist: 1 Day Before the Event:
- Pick up any last-minute items: Pick up any last-minute items that you will need to purchased, such as ice or beverages.
- Chill drinks: If serving chilled beverages, make sure they are in the refrigerator or cooler to chill overnight.
- Decorate the venue: Finish decorating the venue, including setting up any centerpieces or balloons. Set up the table with the bridal shower favors.
- Set up tables and chairs: Set up the tables and chairs according to the layout plan.
- Prepare food: If preparing food for the bridal shower, prepare as much as possible the day before to save time on the day of the event.
- Charge electronics: Charge any electronics you planning to use during the event, such as a music player or camera.
- Confirm final details: Confirm all final details with the venue and vendors, including delivery times and setup.
- Go over timeline: Go over the timeline for the day of the bridal shower and make sure everyone involved knows what they need to do and when.
- Relax: Take some time to relax and rest before the big day!
The Day of the Event:
- Set up any remaining decorations: Finish setting up any remaining decorations, such as balloons or banners.
- Set up food and drinks: Set up the food and drinks on the tables according to the menu plan.
- Greet guests: Greet guests as they arrive and show them where to sit and put their belongings.
- Play music: Start playing music that fits with the theme of the bridal shower.
- Serve food and drinks: Start serving food and drinks to guests as they arrive.
- Play games and activities: Start playing games and activities planned for the bridal shower.
- Take photos: Take photos of the bride-to-be and guests throughout the event.
- Clean up as needed: Clean up any spills or messes that occur during the bridal shower.
- Serve cake: Serve the cake, if there is one, and offer coffee or tea.
- Thank guests for coming: Thank guests for attending the bridal shower before they leave.
By following this checklist, your entertain guests can ensure that the bridal shower runs smoothly and that all guests have a great time.
Planning a bridal shower can be a fun and rewarding experience, but it can also be overwhelming without proper organization and planning.
By following this ultimate bridal shower planning checklist, you can stay organized and ensure that every detail is taken care of, from the guest list to the menu, decorations, and activities.
With careful planning and attention to detail, you can create a memorable and enjoyable experience for the bride-to-be and all of her guests. Remember to enjoy the planning process and to have fun on the day of the event!